Job Description: Studio Manager

This is a varied and dynamic role with wide ranging responsibilities. The ideal candidate will be highly organised, self-motivated, approachable and helpful. Able to quickly establish relationships with others, be calm and conduct themselves professionally at all times. They will work using their initiative and apply a ‘hands on’ approach to tasks. A team worker who will bring enthusiasm, ambition and a collaborative mindset to the role.

You are;

• A positive person with a solutions-oriented mindset and excellent problem solving skills
• Efficient and proactive
• A good communicator
• Self-driven with great initiative
• Highly organised with strong prioritisation skills, you have an ability to drive work to conclusions and deliver to deadlines
• A team player
• Comfortable and confident in Mac OS, Office 365, and have basic InDesign skills
• Someone who has at least 3 years experience in a similar role, this will be your second or third position as a Studio Manager, Personal Assistant or similar office administrative role
• Able to maintain the highest level of confidentiality, diplomacy, and professionalism
• Willing to provide out of hours support on the very odd occasion
• Fluent in written and spoken English
• Interested in design and the creative industries

You will be responsible for;

Office Management

• Managing all IT, software and telecoms across business and working closely with our external IT consultant
• Managing all elements of the building maintenance, including the utilities, cleaning, insurance and security
• Being the main key holder listed for showroom and studio, managing all other key holders
• Supporting the team with general studio administration e.g .post and deliveries, stationery, keeping the studio clean and tidy
• The general day to day management of the studio; making sure we have fruit, flowers, kitchen basics and ensuring it always looks presentable
• Meeting and greeting all visitors, be a great host serving refreshments or lunch
• Lead the Monday team meeting, ensuring the everyone is briefed on key events that week
• Organising all company travel
• Arranging gifts for staff birthdays and Christmas cards/gifts for Clients
• Answering the studio phone
• Organising any team socials i.e., Summer and Christmas party
• Completing any applications and award submissions
• Managing the company’s physical and digital filing system
• Managing office costs effectively
• Diary and travel management for the Directors
• Overseeing new business leads with the Associate Director
• Managing the company database of suppliers with the designers
• Supporting the Senior Management team in promoting a positive and supportive work environment and company
• Ensuring the company continues to be environmentally conscious across all aspects of the business and be proactive in seeking new ways in doing so
• Managing the company’s Health & Safety policy and fire risk assessment, ensuring these are reviewed and acted upon

HR

• Providing advice to employees on company benefits and entitlements, including the company pension scheme and health insurance
• Taking ownership of the Company Handbook, updating all policies and procedures as and when necessary
• Working closely with the Directors through the recruitment process, organising interviews
• Managing the on-boarding process for all new employees and consultants, administer all documentation for new joiners and current employees
• Managing the company’s health insurance policy
• Managing the bi-annual employee review process, issuing the morale score and collating results
• Supporting the Directors on upkeep/maintenance of our cloud based HR system
• Support the Directors in liaising with our external HR Consultant when required
• Overseeing the Studio Intern with the support of Senior Management

PA to Sophie Ashby

• Managing Sophie’s calendar and diary
• Managing and preparing complex travel itineraries, e.g., Milan Saloni, personal holidays
• Managing Sophie’s car – tax disc, MOT, servicing, expensing mileage and leasing
• Assisting in any organising/admin tasks associated with marketing
• Manage the utilities for Sophie’s apartment
• Conducting research

Who we are

Studio Ashby is a London-based interior design studio, founded by Sophie Ashby in 2014.
We are a dynamic group of twelve experienced designers, working across residential and commercial interior design, architecture and creative direction in the UK, Europe and further afield. We pride ourselves on our positive, professional, and personal approach in all that we do. We work efficiently and collaboratively to bring integrity and soul to interior life.

Due to the nature of the highly bespoke interior design service provided, the Studio Ashby aesthetic has only been available to the few who have the means and time to commission a full interior renovation. However, in October 2020, Sophie Ashby and her team felt this was the perfect moment to create a sister brand selling beautifully curated and crafted household products. Sister is a chance to have fun and be playful with interiors, furniture, and objects, allowing fans to have a little slice of Studio Ashby in their home.

HOW TO APPLY

To apply, please send your CV and Cover Letter in PDF format to careers@studioashby.com citing ‘Studio Manager’ in the subject line. Make sure you let us know why you think you would be a great fit for this role.

The deadline to apply is Monday 14th August.